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Career Opportunity: Records Processor III

Job Title
Records Processor III
Organization
CoBank
Location
Denver, Colorado
Department
Records Management
Experience Level
Entry Level (1-4 years)
Supervisor's Title
Category
Administration, Human Resources and Legal
Salary Range
DOE, depending on experience
Posted Date
Wednesday, December 6, 2017
Closing Date
Open until filled
Job Description

Provides proper handling of all physical records received and maintained in the record center. Ensures security, tracking, scanning, retrieval, archiving, and disposition of records is in accordance with Records Management policies and procedures. Assists department manager with maintenance of electronic records housed in the records/document management application, ensuring records integrity, timely retrieval and proper use in support of business needs.  

Essential Duties and Responsibilities

  • Reviews physical and electronic records processed by the records department, ensuring quality and turnaround time requirements are met in accordance with key performance metrics and service level agreements.    
  • Performs reviews of records submitted to the records/document management application by business submitters, ensuring accuracy of records classification and metadata entered.
  • Prepares reports for electronic records with inaccurate metadata, for review and correction by business submitters.   
  • Works with manager to provide training and feedback to business areas submitting records to the records/document management application to improve information capture and records integrity.
  • Processes metadata correction requests for electronic records submitted to the records/document management application. 
  • Updates record status changes in the records/document management application for mergers, consolidations, record event dates, superseded records, etc.    
  • Applies records restrictions to physical records, and ensures restricted access adherence for records classified as having an employee restriction.  

Basic Qualifications

  • High school diploma. 
  • Three (3) or more years of experience, preferably in records management or the financial services industry; or appropriate combination of education and experience. 
  • Ability to lift boxes up to 40 lbs.
  • Regular lifting, bending below the waist and reaching above the shoulder.  


Preferred Qualifications

  • Knowledge of generally accepted recordkeeping principles preferred.
  • Knowledge of records and document management applications, and scanning software and technology preferred.
  • Knowledge of alphabetical filing standards.
  • Ability to produce work that is timely, accurate and thorough.
  • Ability to solve problems, and identify when to escalate issues. 
  • Ability to interact with and engage others appropriately at all levels in the organization.  Interfaces and builds relationships with internal and external contacts.
  • Ability to work independently with minimal guidance, as well as collaboratively in a team environment.
  • Strong organizational and time management skills.
  • Excellent detail and customer service orientation.
  • Strong verbal and written communication and interpersonal skills.
  • Knowledge of Microsoft Office applications (Outlook, Word and Excel)

CoBank will not sponsor a work visa (e.g. H1B, etc.) to fill this position.

CoBank is an Equal Opportunity Employer.

Contact Person
Ashley Konsowitzq
Contact Phone
Contact Email